Administration Executive

Job Description – Administration Executive
Department: Administration & HR
Reports To: Admin Manager / HR Head
Job Summary:
The Admin role is responsible for ensuring smooth office administration, facilities management, and supporting office compliance. This position plays a key role in managing office operations, compliance documentation.
Key Responsibilities:
A. Administration Responsibilities
1. Office Administration
- Manage daily office operations and ensure a clean, safe, and organized workplace.
- Handle office supplies, stationery, pantry items, and inventory control.
- Coordinate maintenance of office equipment such as printers, internet, and AC.
- Oversee housekeeping, security, transport, and facility services.
3. Facility & Asset Management
- Maintain records of company assets.
- Coordinate repair, servicing, and replacement of assets.
- Conduct periodic asset verification.
4. Travel & Accommodation
- Arrange travel and hotel bookings for employees and guests.
5. Documentation & Records
- Maintain files for agreements, licenses, and insurance.
- Support compliance documentation
6. Employee Support
- Support HR in onboarding arrangements.
- Assist employees with administrative needs.
- Track attendance and leave
- Track anniversary and birthday celebration
5. Statutory & Compliance Support
- Assist with GST, TDS, PF, and ESIC documentation.
- Coordinate with auditors and consultants.
6. Audit Support
- Provide documentation during audits.
- Ensure records are accurate and complete.
Experience Required:
2 to 3 Years’ experience in Administration and Compliance